Privacy Policy

1. Who We Are

ReconcileBook ("we", "us", or "our") is a software-as-a-service tool built for construction bookkeepers. We provide WIP schedule generation, job costing reports, and multi-client management by connecting to QuickBooks Online accounts via secure OAuth. Our website is reconcilebook.com and you can contact us at alex@reconcilebookapp.com.

2. Information We Collect

Account Information

When you create an account, we collect your email address and password (stored securely via Supabase Auth).

QuickBooks Data

When you connect a client's QuickBooks Online account, we receive and store OAuth access tokens to retrieve financial data on your behalf. We access: customers, invoices, estimates, bills, and expenses. We do not store raw financial records permanently — data is fetched live when you open a report.

Payment Information

Subscription payments are processed by Stripe. We do not store your credit card details. Stripe's privacy policy applies to payment data.

Usage Data

We may collect anonymized usage data (pages visited, features used) to improve the product. We use Vercel Analytics for this purpose.

3. How We Use Your Information

• To provide and operate the ReconcileBook service
• To generate WIP schedules, job costing reports, and financial summaries from your clients' QuickBooks data
• To process subscription payments via Stripe
• To send you product-related emails (account confirmation, billing receipts, important updates)
• To improve and debug the product based on usage patterns

We do not sell your data or your clients' financial data to any third party. We do not use your QuickBooks data for advertising.

4. QuickBooks OAuth & Data Access

ReconcileBook connects to QuickBooks Online via Intuit's official OAuth 2.0 flow. By connecting a QuickBooks account, you authorize us to read the financial data necessary to generate reports. You can disconnect any QuickBooks account at any time from your ReconcileBook dashboard, which revokes our access to that account's data.

We comply with Intuit's developer terms and do not access any QuickBooks data beyond what is necessary to operate the service.

5. Data Storage & Security

Your account data and QuickBooks OAuth tokens are stored securely in Supabase (hosted on AWS). All data is encrypted in transit (TLS) and at rest. We follow industry best practices for access control and security.

We retain your data for as long as your account is active. If you cancel your account and request deletion, we will delete your data within 30 days.

6. Third-Party Services

We use the following third-party services to operate ReconcileBook:

• Supabase — authentication and database
• Stripe — payment processing
• Intuit / QuickBooks Online — financial data access via OAuth
• Vercel — hosting and analytics

Each service has its own privacy policy governing how they handle data.

7. Your Rights

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your account and data
• Disconnect any QuickBooks account at any time
• Cancel your subscription at any time — no penalties

To exercise any of these rights, email us at alex@reconcilebookapp.com.

8. Cookies

ReconcileBook uses only functional cookies required for authentication (session tokens). We do not use advertising cookies or third-party tracking cookies.

9. Children's Privacy

ReconcileBook is a professional business tool and is not directed at children under 13. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or by a notice in the app. Continued use of ReconcileBook after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at: