Privacy Policy

1. Overview

ReconcileBook ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you use our service at reconcilebook.com.

2. Information We Collect

• Account information: Email address and password when you create an account.
• QuickBooks data: We access your QuickBooks Online data (customers, invoices, bills, estimates) solely to generate reports. We do not permanently store your financial transaction data.
• Billing information: Payment is processed by Stripe. We do not store credit card numbers — only your Stripe customer ID and subscription status.
• Usage data: Page views and basic analytics via Vercel Analytics to improve the product.

3. How We Use Your Information

• To provide and operate the ReconcileBook service
• To generate job costing and WIP reports from your QuickBooks data
• To process payments and manage your subscription
• To send transactional emails (account confirmation, password reset)
• To improve and develop the product

4. QuickBooks Data

ReconcileBook connects to QuickBooks Online via the official Intuit API using OAuth 2.0. We only read your data to generate reports — we never modify, delete, or sell your QuickBooks data. OAuth tokens are stored securely and used only to fetch data on your request.

5. Data Sharing

We do not sell, trade, or rent your personal information. We share data only with trusted third-party services necessary to operate ReconcileBook:

• Supabase — database and authentication
• Stripe — payment processing
• Vercel — hosting and analytics
• Intuit/QuickBooks — data access via API

6. Data Security

We implement industry-standard security measures including encrypted connections (HTTPS), secure token storage, and row-level security in our database. No method of transmission over the internet is 100% secure, but we take reasonable precautions to protect your data.

7. Data Retention

We retain your account data for as long as your account is active. If you cancel your subscription and delete your account, your data will be removed within 30 days. QuickBooks financial data is fetched live and not stored permanently.

8. Your Rights

You have the right to access, correct, or delete your personal data at any time. To request data deletion or export, contact us at alex@reconcilebookapp.com.

9. Cookies

We use essential cookies for authentication (keeping you logged in). We do not use advertising cookies or sell data to advertisers.

10. Contact

Questions about this Privacy Policy? Email us at alex@reconcilebookapp.com.